Why You Should Be There
• It gives you
the opportunity to meet with your customers all under one roof
• Gives you the
opportunity to interact directly with your customers
• And because we are
the best conference on the east coast
BOOTH ASSIGNMENTS – IMPORTANT
INFORMATION
• Booths will be
assigned to VRWA Members first – after February 1, 2024 booth sales will be opened to
non-members
• Booths are assigned
first come first serve basis
• Registrations
MUST be paid in full before booth assignments are made, AND include signed exhibitor agreement. Online registration allows for you to
select the agreement as part of your order.
Floor plan of Hotel Roanoke Conference Center and booth location.
Exhibitor setup and breakdown
• You can begin setup
on Monday, April 15th at 11:00 am. Setup must be completed by 5:30 pm that same day.
• Breakdown begins
after the vendors grand drawing Wednesday April 17th at 11:30 am. Please plan accordingly as early departure can affect your future attendance and registration.
DO NOT break
down ahead of time unless you have made prior arrangements
Loading/Unloading Area:
• You are to unload at
the Conference Center entrance off of Wells Avenue. The Roanoke Ballroom is located just inside
the door.
Exhibit hall hours
• 5:30 pm – 7:00
pm Monday, April 15th
• 7:30 am – 6:00
pm Tuesday, April 17th opening with a continental breakfast
• 7:30 am – 11:30
am Wednesday, April 17th opening with a continental breakfast
NOTE: Wednesday breakdown will be at 11:30 am after
closing of the exhibit hall, NOT EARLIER
Exhibit hall receptions
• 5:30 pm – 7:00
pm light refreshments & door prizes – Opening of the Exhibit Hall - Monday, April 15th
• 5:00 pm – 6:00
pm light refreshments & door prizes – Vendors Night Tuesday, April 16th
Booth prices includes
• 10' x 6' booth space (booths 1-9 are 8'x6')
• Pipe and drape- 8-ft
back drape, 3-ft side drape (no pipe and drape for booths 15-28)
• One 110 V electrical
outlet
• Booth identification
sign
• 6 – foot draped
table
• Two side chairs
and wastebasket
• Technical sessions,
breaks, breakfast both days and lunch on April 16, Tuesday ONLY.
Booth Prices
White Booths
• $900 Members (2 attendees)
• $1500 Non-Members (1 attendee)
Pink Booths
• $1000 Members (2 attendees)
• $1600 Non-Members (1 attendee)
Blue Booths
• $1100 Member (2 attendees)
• NOT available for non-members
Green Booths
• $1200 Member (2 attendees)
• NOT available for non-members
New for 2024!!! Outdoor Vendor Space
Space is very limited. Get an outdoor vendor space in the North Entrance Courtyard (immediately behind VRWA Registration Desk).
• $500 with purchase of indoor space
• $1000 for outdoor space only (no indoor space - includes registration for 1 rep).
Exhibit shipping and handling
• Hollins Exhibit
will be handling shipping.
They will contact you several weeks prior to conference with
further information and instructions. If you need additional accessories you many contact Kris Peter at kpeter@hollins-expo.com or call 540-362-3940 ext. 115.
Fish Bowl Drawings
• We encourage you to have your own drawing. You will need to post the name of the winner on the winner's board outside of the exhibit hall and to deliver the prize to the winner. Drawings should be done between 11:00am and 11:30am, Wednesday, April 17.
Lodging Information
The Hotel Roanoke and Conference Center
110 Shenandoah Avenue
Roanoke, VA 24016
Toll Free: (866) 594-4722
$148.00/ night + taxes
One night non-refundable deposit required
Be sure to ask for the VRWA Conference rate
Rate Deadline: March 20, 2023
Parking will be $15 self-park and $21 valet*
(*Prices subject to change)