Corporate Vendor Info and Registration

VRWA Conference and Technical Exposition

April 15-17, 2024


Registration for VRWA members opens end of November 2023.

Non-members can register February 1, 2024.  


If you have questions, please call us - 540.261.7178



Don't forget to become a VRWA 2024 Conference Sponsor!  Click to learn about sponsorship opportunities.



Why You Should Be There
It  gives you the opportunity to meet with your customers all under one roof
Gives you the opportunity to interact directly with your customers
And because we are the best conference on the east coast

Booths will be assigned to VRWA Members first – after February 1, 2024 booth sales will be opened to non-members
Booths are assigned first come first serve basis

Registrations  MUST be paid in full before booth assignments are made, AND include signed exhibitor agreement.  Online registration allows for you to select the agreement as part of your order.

Floor plan of Hotel Roanoke Conference Center and booth location.

Exhibitor setup and breakdown
You can begin setup on Monday, April 15th  at 11:00 am. Setup must be completed by 5:30 pm that same day.
Breakdown begins after the vendors grand drawing Wednesday April 17th at 11:30 am. Please plan accordingly as early departure can affect your future attendance and registration. 
DO NOT break down ahead of time unless you have made prior arrangements

Loading/Unloading Area:
You are to unload at the Conference Center entrance off of Wells Avenue. The Roanoke Ballroom is located just inside the door.

Exhibit hall hours 
5:30 pm – 7:00 pm  Monday, April 15th   
7:30 am – 6:00 pm Tuesday, April 17th  opening with a continental breakfast
7:30 am – 11:30 am Wednesday, April 17th opening with a continental breakfast
NOTE: Wednesday breakdown will be at 11:30 am after closing of the exhibit hall, NOT EARLIER
Exhibit hall receptions
• 5:30 pm – 7:00 pm  light refreshments & door prizes – Opening of the Exhibit Hall - Monday, April 15th  
5:00 pm – 6:00 pm  light refreshments & door prizes – Vendors Night Tuesday, April 16th 

Booth prices includes
10' x 6' booth space (booths 1-9 are 8'x6')
Pipe and drape- 8-ft back drape, 3-ft side drape (no pipe and drape for booths 15-28)
One 110 V electrical outlet
Booth identification sign
6 – foot draped table
Two side chairs and wastebasket
Technical sessions, breaks, breakfast both days and lunch on April 16, Tuesday ONLY.

Booth Prices

White Booths 
$900 Members (2 attendees)
$1500 Non-Members (1 attendee)

Pink Booths 
$1000 Members (2 attendees)
$1600 Non-Members (1 attendee)

Blue Booths
$1100 Member (2 attendees)
NOT available for non-members

Green Booths
$1200 Member (2 attendees)
NOT available for non-members

New for 2024!!! Outdoor Vendor Space
Space is very limited.  Get an outdoor vendor space in the North Entrance Courtyard (immediately behind VRWA Registration Desk).
$500 with purchase of indoor space
$1000 for outdoor space only (no indoor space - includes registration for 1 rep).
Exhibit shipping and handling
Hollins Exhibit will be handling shipping.

They will contact you several weeks prior to conference with further information and instructions. If you need additional accessories you many contact Kris Peter at kpeter@hollins-expo.com or call 540-362-3940 ext. 115. 

Fish Bowl Drawings
We encourage you to have your own drawing.  You will need to post the name of the winner on the winner's board outside of the exhibit hall and to deliver the prize to the winner.  Drawings should be done between 11:00am and 11:30am, Wednesday, April 17.

Lodging Information 

The Hotel Roanoke and Conference Center 

110 Shenandoah Avenue

Roanoke, VA 24016

Toll Free: (866) 594-4722

$148.00/ night + taxes

One night non-refundable deposit required

Be sure to ask for the VRWA Conference rate

Rate Deadline: March 20, 2023
Parking will be $15 self-park and $21 valet*

(*Prices subject to change)




Registration is available only onsite at this time.


Please contact our office at email@vrwa.org with any questions and to register.